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Reproduction Policies

Reproduction Policy

Reproduction Policies


The Monsignor William Noé Field Archives & Special Collections Center (A&SCC) offers some duplication services for unrestricted materials in its collections, including digital scans in high resolution TIFFs, medium resolution JPEGs, or color PDFs as well as photocopies. (See prices below for a listing of all services). Other duplication services, including duplication of audio and video recordings, must be performed by an outside vendor (See Vendor Reproduction below).

All reproduction requests are subject to review by our staff. The A&SCC reserves the right to revise or refuse an order due to preservation concerns or time constraints. Please note: some materials may be too fragile to scan; where possible, a digital photograph may be substituted. If an order must be changed to a different format, the researcher will be notified of the change and of the associated price difference.

Researchers must identify and select all material for duplication.

Orders placed in person must be properly flagged; the members of the staff can assist with this. Please be aware that the A&SCC can fill large or complex orders on a case-by-case basis only. A separate fee may be applied to commercial orders.

All reproductions (regardless of format or subject matter) are intended for readers' individual scholarly use. Copies of material housed in the A&SCC should not be deposited in other library collections or institutions. In some cases, the A&SCC may require the return of the copies when the need for their use has ended.



Permissions & Copyright

The sale of a reproduction(s) through the A&SCC does not imply an authorization to publish it. It is the responsibility of the reader to obtain permission to publish texts and facsimiles from the owners of the copyright. As the physical custodian of the materials, the A&SCC is not able to grant copyright to researchers. As a curtesy, the A&SCC requests that researchers obtain Permission to Publish any exact reproductions from its holdings from the Director of the Archives and Special Collections Center.




To place a remote request for reproductions of any kind, e-mail our staff at:, or complete and mail the Reproduction Request Form [see link below]. Please include as much bibliographic information as possible, including title, author, and call number.

Advance payment by cash or check is required for all orders. Depending on the reproduction format, different rates may apply for members of the Seton Hall University community (students, faculty, administration, staff) and visiting scholars. Please refer to the pricing chart for details. Our staff will contact patrons with the payment amount after the order has been submitted. Personal checks may be made payable to Seton Hall University Archives & Special Collections Center. Please include the order number on the check and on all correspondence concerning this request. Overseas customers paying by check must send payment in U.S. dollars drawn from a U. S. bank. Orders may be mailed to:

Attn: Special Collections Assistant
Archives and Special Collections Center, Walsh Library
400 South Orange Avenue, South Orange, NJ 07079

Turn-around time is dependent upon the complexity of the order and the format of the reproduction. Normal turn-around time is two to six weeks, although some formats can be produced in a shorter period of time. It is extremely important that readers discuss the time-line for reproduction orders with our staff if a deadline is involved.

Prices below do not include shipping and handling fees.  Standard shipping for items weighing less than one pound is $5 for domestic orders and $15 for international orders.  Alternate shipping arrangements will require special pricing.



Audio/Visual Material Reproduction

The A&SCC is not able to make in-house reproductions of analog, non-digitized audio, film, and video recordings in its holdings. This includes motion picture film, audiotape reels, and non-VHS video cassettes. Due to preservation concerns for these fragile materials, patrons are not able to view or listen to these materials in our reading room prior to ordering. Any audio/visual materials requested for use or reproduction must be digitized for preservation and digital copies for use and access will be provided.

To obtain viewing or listening copies or personal copies, materials must be sent to an established vendor, selected by the A&SCC, known for working with archival materials for digitization. The patron or researcher requesting the materials will be responsible for the cost of digitization and reproduction charged by the selected vendor. These services may be very expensive and may take weeks or months; requestors are advised to plan far in advance of when reproductions are needed.

Seton Hall University departments and offices requesting copies of audio/visual materials will be handled on a case-by-case basis.

For more information please contact

Requested copies of audio/visual materials ALREADY digitized are as priced below.



Permission to Use Materials

The A&SCC offers resources for educational purposes. We do not require that users request permission from our Center to quote from or reproduce material for personal or classroom use; however, users are requested to provide proper citation for published work(s).

The A&SCC requires that researchers obtain permission to reproduce any materials or collection content for publication. Any materials reproduced in publication must be properly cited. A one-time usage fee of $45.00 per image, in addition to reproduction fees, applies to materials reproduced for publication, charged by the Center as physical custodian and owner of the materials.

The fee must be accompanied by a completed Permission to Publish contract (below).



Pricing Information


SHU: (students, faculty, staff)
Visitor: (Other patrons not affiliated with Seton Hall University )





Single Item 600 DPI SCAN
(TIFF file format, 24-bit color, with JPG or PDF access copy)

$4 per scan

$7 per scan

Entire folder









Single-item TIFF

$3 per file

$5 per file

Medium resolution JPG/ Color PDF

$1 per file

$2 per file

All Digital Images are delivered electronically. Delivery on CD/DVD available for TIFF images only for $5 per disc.



Photocopies (per page)


Photocopies (entire folder)


Self-service prints from Microfilm Reader








Audio .mp3 or .wav file

$8 per file

$10 per file

Audio CD

$10 per item

$15 per item

Film or Video DVD

$15 per item

$20 per item



Usage Fee

$45 per item


Policy last revised June 24, 2014

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