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Collecting Policies

Special Collections and Walsh Gallery Collecting Policies

 

Department Overviews


The Monsignor William Noé Field Archives & Special Collections Center (SPC) collects exceptional non-current materials possessing valid research value that are produced by or have a direct connection to Seton Hall University and its educational mission, or unique materials documenting the history of Catholicism in New Jersey and several other subject areas noted below; we also house select materials from our parent organization, the Roman Catholic Archdiocese of Newark. More information on their collecting areas is available on their website.

 

The Walsh Gallery maintains long-term stewardship for the care, research and display of Seton Hall University’s collections of art and artifacts.  Founded in 1994, the gallery’s permanent collection consists of objects that provide a rich and diverse resource of culturally and artistically significant objects that enhance and enrich the mission of the University Libraries and Seton Hall University.  Our collections are available for exhibition, teaching and research.

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Walsh Gallery Collections Areas


  • The Seton Hall University Museum of Anthropology and Archaeology collections, established in 1960 by Bishop John Dougherty, consists of over 12,000 pieces of material culture collected by New Jersey Archaeologist and Professor Emeritus, Herbert C. Kraft (1927 - 2000).  The collection includes examples of material culture of Native North Americans, particularly the Lenni Lenape people, including basketry, pottery, textiles and a rare example of a petroglyph found in Walpack Township in Sussex County. 
  • The Wang Fang-Yu Collection of Asian Art, named for and compiled by the Seton Hall University Professor of Chinese and prominent collector of art, Wang Fang-Yu (1913 - 1997).  This collection consists of over 300 examples of art from China and Japan dating from the 15th through 19th centuries including porcelains, bronze figurines and vessels, painted silk scrolls and wood block prints. 
  • Print Collections from the 20th century including such notable artists as Salvador Dalí, Georges Rouault, Victor Vasarely, Louis Lozowick, Käthe Kollwitz, Georges Braques, Pablo Picasso, Jean Cocteau, Jack Savitsky and Frank Stella.
  • 17th and 18th century European engravings of religious and historical subjects, and historical figures
  • Modern and Contemporary paintings by artists such as Alex Katz, Jack Savitsky, W. Carl Burger, Alberto Ulloa, Don Miller, Carroll N. Jones III, Nahum Tschacbasov and Henry Gasser.  Additions to this collection must demonstrate a clear historical, cultural or aesthetic relationship to works already in this collection, adding significantly to an understanding or appreciation to these works.  Or, additions to this collection must possess a clear connection to the University’s history and mission, while demonstrating a clear relationship to works in our collections of engravings, prints and photographs.
  • Modern and contemporary American and European photography including works by Lucien Clergue, Ralph Gibson, Donna Ferrato, Pete Turner, Sally Gall and Tom Baril.
  • The D’Argenio Collection of Greco-Roman and Byzantine antiquities and coins dating from the 5th to 1st centuries B.C.E.

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Walsh Gallery Criteria for Collecting


The guiding principles in acquiring art and artifacts for inclusion in our collections is to add to our major areas of representation with objects of substantive quality and merit.  In adding to our collections, we are looking for objects that strengthen or fill gaps in our existing collections.  We seek original works.  In the case of art, editions or multiples are interpreted as originals.  We avoid collecting objects which require extensive conservation or for which we cannot provide optimal storage and display environments.  Objects considered for our collections must not have undergone extensive restoration or conservation that alters their original value or intent.  New additions to the collection must have a clear historical, cultural or aesthetic relationship to works already in the collection, adding significantly to an understanding or appreciation of these works.

The Walsh Gallery welcomes gifts of art or artifacts that enhance or develop the collections, but we have strict guidelines, protocols and procedures governing these matters.  Donors must possess clear title to the object and they represent it is free of any encumbrances.  The donation must not consist of endangered animal species, ivory, human remains or any other elements that are restricted by law. 

 

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Procedure for Donating


All donations must be approved by an internal committee that includes the Gallery Director, Collections Manager, The Dean of the University Libraries as well as other faculty and staff members, as appropriate.  The Collections Committee makes final decisions upon the acceptance of gifts.  If you wish to donate a work of art or artifact, please see “Walsh Gallery Collections Areas” and “Walsh Gallery Criteria for Collecting” above.  If your potential donation falls into the scope of what we collect, please follow these steps:

  1. Send pictures and information about the object(s) to Gallery Director, Jeanne Brasile at jeanne.brasile@shu.edu.  Be as specific as you can about the title or type of object, its date of creation, dimensions, materials and maker/artist and culture from which it is derived.  It would be helpful to know how you came into possession of this object (purchase, gift, found).
  2. The Director will share and review this information with the Collections Committee at its next regular meeting.
  3. If the Collections Committee is interested, you will be contacted by the Gallery Director.  An appointment will be scheduled to a) view the artwork or b) take it on temporary loan if the committee needs further time to research/assess this potential donation.    
  4. If your object is approved for inclusion in the collections, you will be contacted by the Collections Manager with a Deed of Gift form.  If the object is not already in our possession, we will also make arrangements for delivery.
  5. Acknowledgement of the gift will be sent to the donor after the Deed of Gift is returned and completed in full.

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Copyright


In order to provide access to collections, and to accommodate reproduction requests where possible, donors are strongly encouraged to transfer applicable copyright and ownership to the SPC/Walsh Gallery. It is the responsibility of the donor to know or discover the ownership of materials being considered for transfer. The SPC/Walsh Gallery makes every effort to inform our researchers of fair usage restrictions and responsibilities, but is not liable for infringement of copyright by patrons using our materials.

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SPC/Walsh Gallery Procedures for Transfer (In Brief)


The guidelines for preparation, organization, and shipment of materials for donation will be outlined and discussed between the donor and SPC/Walsh Gallery. University offices wishing to transfer records should refer to the Records Management Guide to Transferring Records site.

All external donations must be represented through our Deed of Gift form which includes a description of the materials and of any restrictions attached with the donation. All materials accepted by the SPC/Walsh Gallery are subject to final approval by the Dean of University Libraries, Director of Archives & Special Collections, and designated members of the SPC/Walsh Gallery staff where applicable. A formal agreement and signed Deed of Gift constitutes the final transfer of ownership and associated rights of any donation received by the SPC/Walsh Gallery.

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Valuation of Donations


It is the responsibility of the donor to keep accurate records describing the individual items donated and the value of each.  The SPC/Walsh Gallery cannot appraise gifts:  the Internal Revenue Service (IRS) requires an independent appraisal if a donor plans to claim a charitable deduction above a certain value.  Donors are encouraged to consult knowledgeable tax experts regarding current IRS regulations in regard to such gifts that are ultimately accepted by the SPC/Walsh Gallery. 

In the rare case where the donor does not wish to take a tax deduction, and there is sufficient evidence or extant expertise among the SPC/Walsh Gallery staff to judge that the donation may be worth $5,000 or more, the Dean of University Libraries will contact University Advancement for their option to have the item(s) appraised at their expense for purposes of stewardship, donation and insurance valuation.

Donations to the SPC/Walsh Gallery will be formally acknowledged in writing. 

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Deaccessioning


The final disposition of research materials housed in the SPC/Walsh Gallery is made according to the judgment of the staff in consultation with the Director of Archives & Special Collections/Director of the Walsh Gallery. Procedures for the de-accession or removal of any materials will be administered along the same lines of donation, conducted as a serious and thorough exercise to determine the case for removal.  In such cases, efforts to identify appropriate locations for the materials will be made: for example, to other university special collections, sale, or gift.

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Policy last revised June 8, 2016

 

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