Reproduction Policies

Rules Governing Image Requests

The Monsignor William Noé Field Archives & Special Collections Center (A&SCC) offers some duplication services for unrestricted materials in its collections, including digital scans in high resolution TIFFs, medium resolution JPEGs, or color PDFs as well as photocopies. 

All reproduction requests are subject to review by our staff. The A&SCC reserves the right to revise or refuse an order due to preservation concerns or time constraints. Please note: some materials may be too fragile to scan; where possible, a digital photograph may be substituted. Researchers must identify and select all material for duplication.  All reproductions (regardless of format or subject matter) are intended for readers' individual scholarly use. Copies of material housed in the A&SCC should not be deposited in other library collections or institutions. In some cases, the A&SCC may require the return of the copies when the need for their use has ended.

Permissions & Copyright

The sale of a reproduction(s) through the A&SCC does not imply an authorization to publish it. It is the responsibility of the reader to obtain permission to publish texts and facsimiles from the owners of the copyright. As the physical custodian of the materials, the A&SCC is not able to grant copyright to researchers. As a courtesy, the A&SCC requests that researchers obtain permission to publish any exact reproductions from its holdings from the Director of the Archives and Special Collections Center.

Ordering

To place a remote request for reproductions of any kind, e-mail our staff at: archives@shu.edu, or complete the Image Request Form. Please include as much bibliographic information as possible, including title, author, and call number.

Advance payment by cash or check is required for all orders. Our staff will contact patrons with the payment amount after the order has been submitted. Personal checks may be made payable to Seton Hall University Archives & Special Collections Center. Please include the order number on the check and on all correspondence concerning this request. Overseas customers paying by check must send payment in U.S. dollars drawn from a U. S. bank. Orders may be mailed to:

Attn: Special Collections Assistant
Archives and Special Collections Center, Walsh Library
400 South Orange Avenue, South Orange, NJ 07079

Turn-around time is dependent upon the complexity of the order and the format of the reproduction. Normal turn-around time is two to six weeks, although some formats can be produced in a shorter period of time. 

Permission to Use Materials

The A&SCC offers resources for educational purposes. We do not require that users request permission from our Center to quote from or reproduce material for personal or classroom use; however, users are requested to provide proper citation for published work(s).

The A&SCC requests that researchers obtain permission to reproduce any materials or collection content for publication. Any materials reproduced in a publication must be properly cited. A one-time fee of $45.00 per image is charged by the Center as physical custodian and owner of the materials for the labor involved in creating a high quality image for publication.

The fee must be accompanied by a completed Permission to Publish contract (below).

Policy last revised March 5, 2020