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Creating OCR Compliant PDFs from a file

1. Save the PDF somewhere easy to find (e.g. desktop).

Save the PDF to the desktop

2. Find the article on your desktop, click to select it, then right-click and from the menu select "Edit with Nitro Pro."

Right click and choose edit with NitroPro

3. After the file opens, look for the Nitro Pro icon on the upper left of the window to be sure you are using the software.

4. Click on the "Review" tab.

5. In that menu section, click on the "OCR" button.

6. In the window that opens, click the OK button, which will make the document readable and searchable.

7. The Progress window will show up. Wait while the conversion processes; it will automatically close when completed.

Follow steps 3 to 7 to convert the file

8. Click on the Save icon to embed the changes into the original document, and then close the file.

Save the file again

9. To test OCR functionality, open the document again, then using your keyboard, press/hold the CTRL button, and while holding it press the "F" key. The "Find" window will pop up, and you can then search for any word, and see it highlighted.

The PDF is not OCR compliant and can be read by screen readers.



Creating OCR Compliant PDF from a paper document

If you have a paper document and want to create an OCR compliant file, you need to scan it using OCR technology. All of the SHU Canon multifunction scanner/printers/fax machines have this technology. To make sure the option is enabled, please follow the steps below:

1. Swipe your ID to log into the machine.

2. Select "Scan and Send"

3. Select "PDF" on the right side of the screen.

Select Pdf on the right side of the screen.

4. Select the "Set Details" option on the right side of the screen.

select "set details" on the right side of the screen

5. Select "OCR/Text Searchable" and then click OK until you are back at the scan screen.

Select 'OCR/Text Searchable' and click OK.

6. Select the destination and complete the scan.

7. The document that is emailed to your chosen destination will be OCR compliant.