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Group Study Room Policy

Group Study Room Policy

  1. Only Seton Hall students, faculty and employees holding a valid Seton Hall University identification card may use the group study rooms. Two members of your group must be present with valid SHU IDs to sign out a group study room. Group study rooms must be used by two or more individuals, not to exceed 12 individuals.
  2. A group study room key will be checked out to the two responsible individuals’ accounts. The room may be borrowed for a maximum of 6 hours. The key is the responsibility of the individuals signing for the room and is subject to a lost key replacement fee of $75.00. An individual may only have one room checked out at a time.
  3. The group study room key must be returned within 6 hours of the borrowing time. Keys are due 15 minutes prior to the close of the library. There is a 10 minute grace period for returning the key. The late fee is $3.00 for every 15 minutes ($12.00 per hour) for each student. The room cannot be renewed if there are groups on the waiting list.
  4. If all rooms are checked out, you may sign up on a waiting list. However, if you have a room checked out, you may not sign up on the waiting list.
    1. The two responsible individuals must have their student IDs to sign up. They will leave their cell phone numbers so they can be alerted when a group study room is available.  They will receive a text message and will have 15 minutes to claim the room. The two individuals on the wait list must be the individuals checking out the room when it is available. If the room is not checked out by the time stated in the text message, the room will be given to the next group on the waiting list.
  5. No defacing of University property. The individuals signing for the room will be responsible for all damage to University property and is subject to the cost of cleaning and repair, and disciplinary action. The responsible individuals should inspect the room and report any pre-existing damage to the circulation desk staff immediately. Any unreported damage found would be your responsibility.
  6. Food & beverages are allowed, however you must remove all food items from the group study room before you return the key to circulation. If food or beverages are discovered after the key is returned offenders are subject to a $25 fine and Group Study Room privileges will be revoked.
  7. No smoking or burning of candles. Offenders are subject to a $25 fine and ejection from the premise.
  8. No inappropriate behavior. No loud noise or music allowed. Noise travels easily though the rooms.
  9. Do not leave the room or belongings unattended. Remember -- you are the responsible parties. The University is not responsible for lost or stolen personal belongings.
  10. We will not accept reservations or requests for group study rooms to be held. Requests must be made in person and if a room is available the request will be honored.
  11. Furniture may not be rearranged, nor chairs brought into or removed from group study rooms, and blinds should not be raised.
  12. Students in the room may be asked to temporarily vacate the room for housekeeping staff to clean it, and then may return when the housekeeping staff have finished. 

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